AI Time Savings Calculator

Estimate where manual work is costing the business time.

Use this calculator to get a practical estimate of weekly time loss across admin, follow-up, reporting, customer service, operations, and marketing.

No sensitive data is needed. The calculator runs in your browser and gives a conservative estimate, not a final diagnosis.

Weekly estimate

Add the hours your team spends on repeated work.

Use rough estimates. The point is not false precision; it is to see whether repeated manual work is large enough to justify a proper review.

Number of people affected Average cost per hour optional

Admin and data entry Weekly hours per person: copying information, updating spreadsheets, moving data between tools Sales and follow-up Weekly hours per person: quote chasing, CRM updates, enquiry follow-up, proposal admin Reporting and summaries Weekly hours per person: weekly reports, KPI summaries, meeting notes, management updates Customer service and enquiries Weekly hours per person: repeat questions, triage, status updates, escalation summaries Operations and handovers Weekly hours per person: client onboarding, delivery checklists, internal handovers, task routing Marketing and content admin Weekly hours per person: campaign reporting, content repurposing, website enquiry analysis

How to read the result

The result is a signal, not a promise.

Not every manual task should be automated. Some work needs human judgement, and some processes need better structure before AI can help.

The calculator is designed to highlight whether repeated work is frequent enough, consistent enough, and commercially meaningful enough to review properly.

Low signal

Manual work exists, but the recoverable capacity may not justify a standalone project yet.

Moderate signal

There may be enough repeated work to justify a focused assessment and priority map.

Strong signal

The business may be losing meaningful weekly capacity through repeated manual work.

Next step

If the number is bigger than expected, map the opportunity properly.

The AI Performance Assessment turns rough estimates into a structured opportunity report, practical recommendations, and a roadmap for what to do next.